The Role
As the Accounts & Finance Assistant, your job is to assist the financial operations of our company ensuring that they are running smoothly. This includes accounts administration, preparing financial statements, analysing financial data, and providing financial support to the Accounts Manager and Board of directors.
The Accounts & Finance Assistant is responsible for ensuring that our company complies with financial regulations and that all financial reporting is accurate and timely. Additionally, the role may involve working closely with other departments to ensure that financial information is integrated into decision making processes throughout the organisation. Overall, the Accounts & Finance Assistant is a key player in ensuring the financial health and success of our company.
Responsibilities
- Stay alert to errors or issues; awareness is the first step in resolving problems.
- Acknowledge issues and proactively seek solutions.
- Complete daily operational finance tasks as scheduled.
- Take initiative and contribute to continuous improvement.
- Support and engage peers through effective communication.
- Go the extra mile for customers and colleagues; build a positive team environment.
- Identify, reduce, and report financial inefficiencies or waste.
- Maintain accurate accounting records across the Group.
- Assist with month-end management accounts, forecasting, and cashflow reporting.
- Prepare reconciliations (bank, balance sheet, accruals, prepayments, fixed assets).
- Support Year-End processes and liaise with the Financial Director and Accountant.
- Produce monthly KPI and financial performance reports.
- Manage sales ledger, invoicing, and aged debt collections.
- Process daily bank transactions and complete reconciliations.
- Process supplier invoices and prepare payments.
- Set up and manage direct debit mandates (GoCardless).
- Handle customer/supplier onboarding and update finance records.
- Review credit applications and consult with Directors.
- Send staff timesheets to Payroll and upload pension contributions.
- Prepare accurate VAT returns.
- Process staff expenses and company card transactions.
- Raise purchase orders as needed.
- Help improve systems and identify efficiency opportunities.
- Build strong working relationships internally and externally.
This list is not exhaustive and should be considered a broad overview of the general accountancy required for this role. In conclusion, the Accounts & Finance Assistant plays a crucial role in the financial health and future success of our company.
About Coaltown
Coaltown is a purpose-driven specialty coffee roastery based in Ammanford, South Wales. Founded to help regenerate a former mining town, we’re on a mission to create high-quality coffee while creating local jobs and positive social impact. As a certified B Corporation and Real Living Wage employer, we roast ethically sourced coffee and supply independent retailers, cafés, and restaurants across the UK.
Our work is rooted in craft, community, and sustainability — from bean to brew.
Process Engineers
At Coaltown, we believe mutual trust and respect are the foundation of a motivated, high-performing team. Everyone here is empowered to think like a process engineer, no matter your role. Each day, we aim to make small improvements that add up to something big, whether it’s shaving two seconds off a task or finding a smarter way to work. If you love the idea of building something better every day, you’ll feel right at home.
Each day at Coaltown begins with a focused half-hour dedicated to 3S (Sort, Sweet, Standardise) tasks using SOP (Standard Operating Procedure) sheets. This daily routine ensures our workspace is clean, organised, and efficient, setting the tone for quality, safety, and consistency throughout the roastery.
